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GENERAL INTRODUCTION OF THE DEPARTMENT
General introduction of the department
I. Functions
Our department's role in managing all financial revenue and expenditure sources according to current laws is not just significant; it is crucial. This underscores the integral part each of us plays in the department's operations and the value we bring to the team.
Manage cash funds, bank deposits,
Manage facilities through financial operations. Develop short-term and long-term financial plans.
Our department's crucial role in guiding and inspecting financial activities at affiliated and subordinate units is not just a duty; it significantly influences the department's overall financial health. It ensures compliance with financial regulations and contributes to our collective success.
Our department's responsibility in controlling purchases, repairs, and construction is not just a task; it's a testament to the department's trust and confidence in us to manage its resources. It is an essential aspect of our work that we must diligently perform.
Synthesize the school's annual financial performance reports for approval by the principal.
Advise and assist the Principal in managing, synthesizing, proposing opinions, and organizing the school's financial accounting work implementation.
II. Duties
1. Implement financial revenue and expenditure
Prepare annual financial revenue and expenditure estimates:
Developing revenue and expenditure estimates involves thoroughly analyzing past financial data and future financial needs. This process is crucial for effective financial planning and budgeting.
Develop revenue and expenditure estimates for capital construction investment.
Settlement of funding sources:
Balancing capital sources by closely following the budget, revenue, and expenditure plan and implementing revenue and expenditure by financial management principles is essential. This involves regular monitoring and adjustments to ensure financial stability.
a. Regular expenditure:
Pay salaries and salary allowances via ATM accounts; provide social insurance and health insurance for officers and civil servants of the whole School according to the monthly salary table.
Pay teaching fees for other types of training: Articulation, association, 2nd degree...
Pay teaching fees for guest lecturers outside the School.
Pay scholarships and subsidies for policy students according to the State's regime for each semester.
Payment for public services: Electricity, water, gasoline, environmental sanitation, etc.
Payment for office supplies: Stationery, tools, office equipment, etc.
Payment for information, propaganda, and communication: Telephone, postal, Internet, propaganda, advertising, books, newspapers, library magazines, etc.
Payment for conferences, seminars, and business trips.
Payment for expenses of delegations on business trips abroad and foreign delegations working with the School.
Payment for regular repairs, significant repairs for professional work and infrastructure: cars, equipment, electricity, water, factories, roads, etc.
Payment for professional activities: Experimental supplies, labor protection, specialized books, newspapers, documents, contracts, royalties for writing textbooks, etc.
Payment for asset purchases: Computer software, patents, IT equipment, air conditioners, photocopiers, specialized equipment for training, etc.
b. Irregular expenses:
Payment of scientific research funds for topics at the school, ministry, and state levels and topics under other programs, according to the explanation and estimates approved by competent authorities.
Payment of staff retraining funds according to the estimates approved by the Principal.
Welfare, rewards, and additional income for staff and employees.
Expenditure for investment in developing career activities: training, scientific research, additional equipment purchases, construction of facilities, and capital contributions to joint ventures according to the Principal's decision.
c. Finalization of funding sources:
At the end of each reporting period (quarterly, annually), collect data to make a finalization report according to the Ministry of Finance's regulations.
2. Check and supervise financial activities at affiliated units and affiliated units outside the School
. For units under the School:
Every quarter, the Finance—Accounting Department assigns staff to monitor finances at units with revenue and expenditure activities to guide and inspect the opening of books and financial reports by State and school regulations.
All unit revenue and expenditure sources are centralized for the Finance-Accounting Department to manage.
b. For affiliated units:
Check and urge the implementation of financial obligations to the School.
3. Report on the financial activities of the School:
Summarize data to prepare financial revenue and expenditure settlement reports according to Ministry of Finance regulations every year. This involves a detailed review of all financial activities and their alignment with the regulations.
Coordinate with units to prepare reports for each specific activity according to the requirements of competent authorities.
At the end of the fiscal year, prepare a report on financial performance results and submit it to the Principal, based on which it will be analyzed and advised to the Principal on the management situation, allocation of funding sources, and plans to develop revenue and expenditure estimates for the following year.
Coordinate closely with functional departments to effectively manage assets, electricity, water, telephone, and other financial-related activities.
Perform other tasks as directed by the Principal.
4. Assigned powers to perform the work:
Have the right to inspect and control accounting documents, financial reports, and contracts for purchasing and selling assets and construction before submitting them to the Principal for approval.
Exercise the right to be independent in accounting expertise.
I have the right to request that relevant departments and individuals in the unit thoroughly and promptly provide documents and vouchers related to accounting work.
Check the preparation and implementation of revenue and expenditure estimates of units, which require compliance with internal spending regulations and revenue and expenditure standards according to State regulations.
Refrain from conducting an accounting inspection if it is deemed that the inspection is outside the authority or the inspection content contradicts the provisions of legal documents on accounting.
