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Tuition Fee Management and Lecturer Payment Process of the Accounting Department
Tuition Fee Management and Lecturer Payment Process of the Accounting Department
1. Tuition fee collection process, tuition fee debt tracking
For new students: Collect tuition fees by major, compile a list => and send it to the training department by major by each opening session.
For students of old courses:
The Department of Science and Technology, in collaboration with the Faculty, notifies the Faculty of the tuition fee level for each semester. The Faculty's review of each class's progress is crucial in setting a specific deadline for paying tuition fees.
According to the announcement, one week before the tuition fee deadline, the faculty secretaries coordinate with the Department of Science and Technology to create a list of students with outstanding tuition fees and remind each student to pay.
At the beginning of each month, the faculties send the list of classes to the Department of Science and Technology (by email). After 7-10 days, the Department of Science and Technology will respond to students who owe HP, and the Faculty will remind students to pay HP (remind them for the second time) and review the actual students. Students who have not paid should find out the reason and have them apply for an extension within a specific time (to avoid cases where students pay in bulk before the exam date or extend the extension until the exam date).
Before organizing the exam, the Faculty sends the exam schedule to the Department of Science and Technology (by email at least two weeks in advance) and sends the list of classes to the Department of Science and Technology 1 week in advance for re-checking and has the signature of the Department of Science and Technology confirmed -> organize for students to take the exam.
In particular, the bridging and VB2 classes do not resolve HP debt, except in real difficulties, with confirmation from the head of the Faculty -> allowing students to apply for an extension.
In case of refunding the HP due to failure to open a major:
Students make an application according to the form from the Student Management Department, attach the original HP certificate, or confirm the loss of the HP certificate to the Board of Directors for approval => transfer to the Department of Science and Technology to pay the student
Suppose the student has lost the original certificate and has yet to make a confirmation. In that case, the Student Management Department must transfer to the Department of Science and Technology for confirmation before submitting to the Board of Directors for approval.
2. Procedure for paying lecturers:
Related units: faculties, Training Department
At the beginning of each semester, prepare a budget plan for educational expenses and send it to the accounting department.
After completing the subject and having a full transcript, class attendance book, and education contract, the Faculty requests to pay educational fees, marks the papers, and has confirmation from the training department -> send it to the accounting department.
Based on the meticulously checked documents, the accounting department submits to the Principal for payment approval, ensuring the highest level of accuracy and transparency in the process.
Documents for payment of teaching fees include:
The payment table for teaching fees and marking of teachers
Timetable (with red stamp)
Contract appendix (with red stamp)
For teachers who have just signed a contract for the first time: Contract, Contract PL with red stamp (with certificates according to regulations; if the document is foreign, there must be a notarized translation).
Class attendance book (original + photocopy to ensure accuracy)
Transcript of test scores and exam scores
In the Contract appendix, the lecturer is encouraged to request the department to add the teacher's ID number or tax code. This initiative is aimed at facilitating the year-end personal income tax settlement, demonstrating our commitment to supporting our lecturers in all aspects of their work.
Payment of lecturers will be transferred to the bank account. This transfer will be initiated by the accounting department upon approval from the Principal.
